AGM 2017

The Colonial NW – 2777
12296 224St Maple Ridge BC V2X 0M3

ANNUAL GENERAL MEETING APRIL 26TH 2017

COUNCIL MEMBERS PRESENT: Ken Hall President
Erik Nielsen Vice President
Sharon Bull Secretary
Robin Knowles Treasurer
Anna Levesque Insurance Officer
Linda Saari Officer
Don Zaharuk Officer

1. MEETING CALLED TO ORDER AT 7:05PM

President Ken Hall welcomed new Owners George and Jean Crysler in Unit #50 and Sue Biondo in Unit #33.

2. Roll Call:
Voting Owners Present 36
Proxies Certified 8
Total 44
Owners present exceed quorum by Section 48(2)(a) of the BC Strata Property Act.

3. Proof of Notice:

AGM Notices were delivered April 10th and April 11th 2017.

4. Approval of the Agenda:

The Agenda was read by the Secretary Sharon Bull. Motion to accept as read by
Lisa Le Blanc and seconded by Maya Moore.

5. Adoption of the Previous Minutes:

The AGM Minutes dated April 27th 2016 were read by the Secretary Sharon Bull. Motion to accept as read by David McDonald, seconded by Russ Wilcox.

6. Presidents Report:

Read by President Ken Hall. Mr. Hall highlighted the work that had been completed this
past year and gave an overview of the upcoming projects that the Strata Council has set
specific goals to complete. Overall Mr. Hall felt that the modest increase in strata fees would continue to allow the Strata Council to meet their targets. Vinyl decks and posts would be completed this year, continue with water line replacements, minor fence and paint repairs and do some crack sealing in our driveway areas that eroded over the winter conditions that we experienced. Mr. Hall answered questions from the floor.

7. Financial Report:

Read by Vice President Mr. Erik Nielsen on behalf of the Treasurer Mr. Robin Knowles.
Mr. Nielsen reviewed the upcoming budget for 2017/2018 and explained that the Council’s approach to budgeting has been supported by our Reserve Data Analysis Report. With our largest expenditures still ahead of us with windows that are being replaced as needed, upgrading the water lines, an increase in the Strata Fees allows us to save steadily, with the hope of avoiding a large levy which could be a hardship for many Owners who are on fixed incomes.

8. New Business:

MOTION: To approve the 2017/2018 Budget YES 39 CARRIED

MOTION: To approve the surplus of the 2016/2017 budget to remain in the general
bank account for upcoming projects. YES 43 CARRIED

MOTION: To ratify as Bylaw 39.7(a) ”Patio deck surfaces and railings must be
cleaned a minimum of once a year and or as needed by the Owner. If
you are unable to do the cleaning yourself, contact the Strata Council to
make arrangements to do the cleaning and the Owner will be invoiced
for the work done.” YES 43 CARRIED

MOTION: To ratify as Bylaw 5.1(g) ”A dog is permitted to visit an Owner,
tenant or occupant, but cannot visit overnight. The dog must be leashed
anytime it is on common and limited common property. Unit Owner is
responsible to ensure that any litter left by the dog is picked up and
disposed of properly.” YES 21 DEFEATED

MOTION: To ratify as Bylaw 4.3 ”Smoking Limitation Bylaw – Smoking would be
permitted in an Owners individual unit. No smoking permitted on
Limited Common Property ie: balconies, patios, inner hallway of fourplex units, Clubhouse and Workshop. No smoking on Common Property
ie: sidewalks, roadways, carports, visitor stalls and all grassed areas.
YES 5 DEFEATED

MOTION: To ratify as Bylaw 37.2(a) ”No Owner, tenant or occupant is permitted to
rent out their individual unit, or an individual room within the unit or a
RV parked on The Colonial NW 2777 property as an Air BNB Rental
Bed & Breakfast Rental or any Exchange Students.
YES 40 CARRIED

9. Retirement of the 2016/2017

Strata Council President Mr. Ken Hall expressed his gratitude to the Council for having worked diligently and thoughtfully throughout the
year and thanked them all for their service. Council extended their
appreciation for Mr. Hall’s leadership throughout the past year.

10. Election of a New Strata Council – Conducted by Lisa Le Blanc and Sue Biondo.

Ballots were handed out to the Owner/Owners with 8 names as follows:
Ken Hall, Erik Nielsen, Sharon Bull, Robin Knowles, Anna Levesque
Linda Saari, Don Zaharuk and George Crylser. Mr. Hall asked if anyone
would like to nominate an individual from the floor. Mr. Ryan North
was asked and he accepted. Mr. North’s name was added to the ballot to
vote for the 2017/2018 Strata Council.

Lisa Le Blanc and Sue Biondo counted the secret ballots and the
results are as follows: Ken Hall, Erik Nielsen, Sharon Bull,
Robin Knowles, Anna Levesque, Don Zaharuk and George Crysler.

Thank you to Ryan North for accepting a nomination from the floor.
Thank you to Linda Saari who served two years on the Strata Council
and offered input and contributed to Councils many discussions.

Thank you to Lisa Le Blanc and Sue Biondo for doing the Owner
Registrations and conducting the counting of the Motions and the Election of the 2017/2018 Strata Council. Much appreciated.

11. ADJOURNMENT at 9:10pm by Mr. Ken Hall.

PLEASE SUBMIT YOUR NEW POST DATED CHEQUES COMMENCING MAY 1ST 2017

THROUGH TO AND INCLUDING APRIL 1ST 2018. NEW STRATA FEES ARE:

FOUR-PLEX UNITS ARE $261.00 A MONTH AND END UNITS ARE $296.00 A MONTH.

PLEASE SUBMIT TO THE LOCK BOX INSIDE THE CLUBHOUSE DOOR OR GIVE TO

MR. ROBIN KNOWLES IN UNIT #53. THANK YOU FOR YOUR PROMPT PAYMENTS.